Position: Coordination Assistant
- Part-time, Up to 20 hours per week (22 weeks), April to September 2023
- Rate of pay: $21.90/hour, Payment by submission of invoice biweekly
- Deadline for applications: April 6, 2023
- Location: Remote work
What is the Vanier – Culture in Action Project?
Throughout Vanier’s history, its residents have been the agents of change. While Vanier prepares for the future, the City of Ottawa and its community partners held discussions with nearly 200 residents in 2020 and 2021. They actively participated by describing the cultural landscape of the neighbourhood and sharing their stories, both old and new, as well as their ideas for the future of Vanier; 193 ideas were discussed. The outcome of the process is a Revitalization Strategy for Vanier Residents’ Cultural Life. Artists, creators, and residents of the community drafted this strategy. This strategy belongs to people from all walks of life who live in Vanier. Community players in the Vanier neighbourhood and the City of Ottawa will be involved in implementing this strategy over the next 10 or 15 years.
Throughout the development phase of the Revitalization Strategy for Vanier Residents’ Cultural Life, the Steering Committee developed a draft strategy. In spring 2023 the Steering Committee will validate the strategy, and through sub committees, work to develop the action plan. For its part, to develop the City’s role and responsibilities in the strategy and its action plan, an internal Working Group is already in place. It consists of 11 professionals in the arts and cultural, urban planning, economic development, heritage, community centres and social services sectors.
Summary of Duties
The coordination of the Vanier – Culture in Action project is the responsibility of the Cultural Developer, Tom Radford, who is a member of the City of Ottawa’s Cultural Development and Initiatives (CDI) team. He will work closely with community partners (organizations and individuals) and members of the Steering Committee and the Vanier Community Association (VCA) President, Lauren Touchant. This coordination assistant work will be supervised by Tom Radford, CDI, City of Ottawa.
The following are the main responsibilities of the coordination assistant:
- Quickly develop an in-depth knowledge of all documentation relevant to the project Vanier – Culture in Action
- Attend weekly meetings with Tom Radford and Lauren Touchant
- Attend the City’s Cultural Development and Initiatives Unit meetings
- Ensure the administrative coordination of and participate in the City of Ottawa internal Working Group discussions
- Ensure the administrative coordination of the Steering Committee and sub committees (April – June)
- Ensure the administrative coordination of Steering Committee and sub committee meetings and participate in their discussions (three to four meetings per month from March to June)
- Encourage Working Group and Steering Committee members to participate and provide assistance to meet communication needs
- Prepare minutes of Working Group, Steering Committee and sub committee engagement meetings and activities
- Create social media content for the City’s social networks and website dedicated to the Vanier – Culture in Action project
- Assist in preparing progress reports and other special report requests
- Assist in drafting and presenting the project to the City of Ottawa Advisory Committees
- Have a good Internet connection, a computer, and personal telephone number at all times.
Profile of the Candidate Sought
- Interest in community and activities.
- Passion for the arts, culture, and living cultures of the Vanier neighbourhood.
- Generosity of spirit, reliability, and openness of mind.
- Ability to work independently and with a team.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Creativity and ability to bring youth perspectives to Steering Committee discussions.
- Degree, or equivalent experience, in a field that is related to the nature of the project.
- Proficiency in English and French, both orally and in writing.
- Good knowledge of the Microsoft suite (Word, Excel, PowerPoint, and Outlook).
To apply: Send your resumé and letter of interest to Tom Radford, firstname.lastname@example.org Please use the following title for your email: Coordination assistant position.
Successful applicants will be invited to a virtual group question period, where they can speak with representatives of the project team and learn more about the project.
People from all walks of life are encouraged to apply: persons with disabilities, members of the Anishinabe Algonquin Host Nation or First Nations, Métis and Inuit, racialized and 2SLGBTQ+ individuals.
Accommodation will be available to applicants upon request at all stages of the selection process.
The City of Ottawa thanks the Vanier Community Association for its support of the Vanier – Culture in Action project.